Use case 21: Final invoice after deposit
Use case 21 covers the final invoice issued after delivery, which references and deducts prior deposit amounts from use case 20.
Description
Issue the final invoice after delivery, referencing and deducting prior deposit amounts from use case 20.
This use case follows use case 20: Deposit invoice. Reference prior deposits in BG-3.
Business and tax context
The final invoice details the full goods or services delivered.
The final invoice references prior deposit invoices in BG-3.
BT-113 shows the total prepaid amount (sum of deposits).
BT-115 shows the remaining amount due.
Full profit and loss accounting applies, and the deposit liability is cleared.
Key data requirements
| Field ID | Description | Value |
|---|---|---|
| BT-3 | Invoice type code | 380 (Commercial invoice) |
| BG-3 | Billing reference | Reference to deposit invoices |
| BT-113 | Prepaid amount | Sum of prior deposits |
| BT-115 | Amount due | Total minus prepaid (remaining) |
Implementation considerations
The following sections describe considerations for the seller, the buyer, and platform configuration.
- Seller considerations
Reference all prior deposit invoices in BG-3.
Calculate BT-113 as the sum of all deposits.
Include full service or goods details.
Clear the deposit liability and recognize revenue.
- Buyer considerations
Match the final invoice with prior deposits.
Clear the supplier advance account.
Pay only the remaining amount (BT-115).
- Configuration
Support BG-3 billing references to deposit invoices.
Calculate payable amount as total minus prepaid.
SCI mapping
| Field | SCI path |
|---|---|
| BG-3 billing reference | Invoice/BillingReference/InvoiceDocumentReference |
| BT-113 prepaid | Invoice/LegalMonetaryTotal/PrepaidAmount |
| BT-115 payable | Invoice/LegalMonetaryTotal/PayableAmount |