Sovos eArchive GUI
To access stored invoices, customers can use the Sovos eArchive GUI.
Accessing the Sovos eArchive GUI
When enabling a company, as described in the configuration page, a relative section URL is returned as output from the API request. This relative section URL is defined as:/archive/[Client Area]/[Company].
[Archive GUI base URL]/archive/[Client Area]/[Company]. The base URL will be communicated out of band.
The Archive GUI base URL is "https://twa-test.trustweaver.com/ta_custweb"
The Client Area is "Hub1"
The Company is "Company1"
Using that example, the relative URL returned from the EnableCompany method is /archive/Hub1/Company1. And the complete URL to the Sovos eArchive GUI becomes https://twa-test.trustweaver.com/ta_custweb/archive/Hub1/Section1/.
After the first login, the SuperAdmin is forced to change their password.
Single Sign On
Sovos eArchive supports Single Sign On (SSO). However, this is not a standard functionality and thus custom configuration is needed. Reach out to our team to learn about the possibilities.
Roles
SuperAdmin
Administrator
Event Auditor
User
The SuperAdmin role is unique and cannot be given to a user account.
- SuperAdmin
- There is only one SuperAdmin account, so this role cannot be given to a user account. When enabling a Company, the SuperAdmin credentials will be returned as output of the request. The SuperAdmin account has the following functionalities:
Password management: Changing the SuperAdmin password.
User management: Creating user accounts or managing existing ones.
- Administrator
- Only the SuperAdmin can assign the administrator role to a user account. The administrator has the following functionalities:
Manage users: Creating new users accounts or managing existing user accounts. Note: The administrator can only assign the Event Auditor and User role to other accounts.
- Event Auditor
- An event auditor role can be assigned to a user account by an administrator. The event auditor has access to:
Event Log: These logs show all the events generated by other users including password changes, logins, creation of new users, and the deletion of users.
- User
- A user role can be assigned to a user account by an administrator. The user role can perform the following actions:
Search invoices: It's the only role that can access the invoice search function.
Note:When assigning the user role, an invoice search start date and end date can be set, so that they can only see invoices in the specified period. If no start and end date are set, the user will have access to the whole archive.
Invoice Search Function
Metadata is only searchable if this has been specified within the SBDH that has been sent to Sovos or at a later stage via updating the invoice.
The advanced search window provides a much more detailed interface to refine the search parameters.