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Legal entity fields

This article provides more details about the available fields when adding or editing a legal entity.

Legal Entity

The individual or organization required by the taxing authority to file and pay returns.

Date Type

The date that Sales Tax Filing uses to assign transactions to returns.

Filing Frequency

The date range you want to be considered when assigning transactions to returns.

  • If you select Calendar, Sales Tax Filing will use the first and last day of each month.

  • You can also select a custom date range.

FEIN

A federal tax identification number required to file tax returns.

OU Codes

The unique code assigned to an organization. You can assign multiple OU Codes to a single legal entity.

SST Model Type

If you file returns in states that are part of the Streamlined Sales Tax program, select your model type from the dropdown menu.

SSTID

The ID number assigned to your organization as part of the SST program.

S1 Org

The organization name, which may or may not be the same as the OU Code.

Contact Information

  • Required

    • Street

    • City

    • (US or Canadian address) State

    • (US or Canadian address) Zip Code

  • Optional

    • Suite

    • Phone

    • Fax

    • (International address) Zip Code

Management Information

This section is for internal use by Sovos.

Holding

Some taxing jurisdictions do not allow you to file returns with a negative total amount. If you notice that there are transactions, returns, or credits that would cause a negative total amount, you can put those transactions on hold and apply them on a future return.

Sales Tax Filing can identify when there are transactions included in a return that would cause a negative total amount and automatically puts them on hold. You can also have Sales Tax Filing flag these transactions for you to review, or you can manually hold and release data.

Select a holding option based on your preference:

Auto-Hold Transactions

Sales Tax Filing will identify the transactions that would cause a negative total amount on a return and put them on hold. Sales Tax Filing will also automatically release data on hold when it will no longer create a negative total amount. This is the default option.

Hold Transactions with Guidance

Sales Tax Filing will add a warning icon next to the transactions that would cause a negative total amount on a return. You can review these transactions and decide if they should be put on hold. Sales Tax Filing will also automatically release data on hold when it will no longer cause a negative total amount.

Manual Hold

Sales Tax Filing will not take any action. You must identify if there are any transactions that would cause a negative total amount on a return and put them on hold.

To learn how to hold and release transactions, read the articles in Holding and releasing transactions.

Signee and Signature

You can use this section to store information about the signee for this legal entity. You can also upload a JPEG image of the signature, which will be applied to all returns.

Payments

This section is for internal use by Sovos.

General Ledger Payment Accounts

Select Include General Ledger Payment Accounts if you want to assign separate payment accounts to individual forms of payment. The payment account information will be included in the Payment Requests document, which you can download from the Return Data page.

Banking Information

Select Include banking information if you want to store banking information for reference for webfiling. You can choose to include this information in EDI files for certain returns.