Learn about what each field on the Properties page means.

Property ID

A unique value that helps you identify this property. If the property is a cashier's check or any other outstanding check, enter the check number here.

Last owner activity date

The date of the owner's last interaction with the property. This is when the dormancy period will start. Examples of owner activity are the date a check was issued or the date of the last documented contact with an owner, such as the owner making a deposit to or withdrawal from their bank account.

Maturity date

The date when a property, for example, a bond has stopped or will stop accruing value and when the dormancy period starts. This date can be in the future.

Note:

We are not able to determine for you what date should be entered into the Last owner activity date or Maturity date fields. Different property types have different rules regarding what is considered activity. The following property types may need to consider multiple dates in a specific order of priority: securities, individual retirement accounts, certificates of deposit, gift certificates and stored value cards, and health savings accounts. Date determination is offered in our Unclaimed Property Services/Consulting tier. Contact us to learn more.

Account number

If the property is an account, for example, a bank account or health savings account, enter the account number here.

Policy number

If the property is a policy, for example, an insurance policy, enter the policy number here.

Source system ID

The unique identifier of the property in your business's source system, such as an ERP or a database.

Property description

Any additional information about the property that will help identify the owner. This field is included on state reports.

• If you're reporting insurance-related property, enter L for life insurance, PC for property and casualty insurance, and AH for accident and health insurance.

• If you're reporting an aggregate amount, list the number of properties that were combined and their property code. For example, if the amount is made up of 15 properties with the property code AC01 and ten with the property code AC02, then list them as 15-AC01, 10-AC02.

Initial amount

The original amount due to the owner before any deductions are subtracted.

Interest rate

If the property is an account that accumulates interest, enter the interest rate here without a percent symbol (%). For example, if the interest rate is 2.25%, enter 2.25.

Addition amount

Any additions to the initial amount that are due to the owner.

Addition code

If you entered an addition amount, this field is required. Select an option from the dropdown that describes the addition amount.

NAUPA standard addition codes include:

Code	Addition
DR	Reported in error advertising report
DV	Dividends earned
IN	Interest earned
ME	Additional royalty or other mineral interest payments
SP	Stock split
ZZ	Additional code not identified above

Note:

Some states require different addition codes than the NAUPA standard codes listed here. Check the state's requirements before selecting a code.

Deduction amount

Any deductions from the initial amount that are not due to the owner. Not all states allow deductions.

Deduction code

If you entered a deduction amount, this field is required. Select an option from the dropdown that describes the deduction amount.

NAUPA standard deduction and withholding codes include:

Code	Deduction and withholding
DW	Dividends withheld or discontinued
IW	Interest withheld or discontinued
MC	Mailing cost
SW	Service charge
TW	Income tax withheld
ZZ	Deduction code not identified above

Note:

Some states require different deduction codes than the NAUPA standard codes listed here. Check the state's requirements before selecting a code.

State paid

Only use this field if the property has already been paid to the owner or reported to the state. Select the state of the owner or where the property was reported from the dropdown. If the property is included in a final state report, this field will automatically populate.

Date paid

The date the property was returned to the owner or reported to the state. If the property is included in a final state report, this field will automatically populate.

Amount paid

The amount paid to the owner or the state. If the property is included in a final state report, this field will automatically populate.

Payment check number

If you paid the owner or state with a check, enter the check number here.

Due diligence sent date

The date you sent a due diligence letter to the property owner. When you create a due diligence letter for the property, this field will automatically populate. You can also manually enter a date if needed, for example, if you used another program to create due diligence letters.

Claim cut off date

The date up until due diligence letter responses can be received from the property owner. When you create a due diligence letter for the property, this field will automatically populate. This field is for internal tracking purposes and will not appear on the NAUPA file.

Comments

Any additional information or explanation about the property.